GRANT DEADLINE FOR 2018 -- October 20, 2017 at 4:30pm
2018 Application Common Questions & Answers:
1. The Percentage line on budget doesn't calculate.
SCOCA Response: True, We couldn't get the formula to work. We ask that you don't worry about it, i.e. trying to make it work and filling it in. We will calculate the figure in our office.
2. We don't know who which artists we will present in 2018.
SCOCA Response: We advise that your organization list artists that you are going to try to engage for bookings. If those bookings fail, and after you were recommended for funding, contact SCOCA and Film Commission staff.
Typically, if the artist and venue are in the same genre & quality and same geographic area, with written request for change to our staff may be approved. All changes to the project must be presented in writing.
3. Our project won't be completed by the time of this Oct. 20 deadline, can I file a late Final Report?
SCOCA Response: The short answer is that the final deadline for Final Reports is at the end of January. The County won't enter into a contract with your organization (if recommended funding) until the Final Report has been approved by our staff.
The long answer is Suffolk County requires a Final Report that includes invoices/contracts/agreements with corresponding cancelled checks. These Final Reports are due 30 days after the end of the project, or by the end of January 2018. If your organization is recommended for funding, Suffolk County will not enter into contract until the Final Report has been approved.
What we do!
Supporting growth in arts and film programs that enhance tourism is a key element in our county's integrated economic development strategy. A vital and diverse cultural climate supports the growth of business and industry, jobs, income and tax revenues, and helps build a positive image for the region. Indeed, the restoration of Suffolk's historic and beautiful performing arts centers or theaters has served as the focal point for the economic revitalization of several downtown areas.
The Office of Film and Cultural Affairs are committed to these and other programs that preserve the cultural heritage and unique character of our county and its communities. Through the Arts & Film Competitive Grant we provide material support to organizations that work to:
Develop new arts and film programs that have the greatest potential to increase economic impact to communities and regions.
Enhance an existing arts and film program in order to significantly increase the economic impact to communities, regions and state.
Develop productive partnerships between local and regional arts, film, and tourism organizations; and/or public and private sector organizations, and/or state and federal agencies. Develop a common vision and implementation plan for the development of cultural heritage.
Insure quality and integrity of interpretation and presentation of Suffolk County Long Island's culture.
Attract new arts and film visitors to Suffolk County in a way that will extend tourist seasons or increase expenditures by tourists.
WORKSHOPS for 2018 GRANT CYCLE
We recommended that all prospective applicants attend the free grant writing workshop to learn more information about the grant programs and application process. Workshop attendance is not required to apply for a Suffolk County grant, however attending the workshop will provide you complete information. Please let us know if you are planning to attend a workshop and email us at firstname.lastname@example.org or email@example.com.
The pdf of the Workshop presentation is available here.
The workshop schedule for the 2018 GRANT CYCLE is as follows:
September 18, 2017, 4:00-6:00pm
East End Arts Council, Carriage House, 133 East Main Street, Riverhead, NY 11901
NOTE: Immediately following this workshop is “2018 Long Island Arts Grants Workshop” by the Huntington Arts Council.
September 19, 2017, 11:00 a.m. - 12:30 p.m.
Babylon Citizens Council on the Arts, Art Center, 149 North Wellwood, Lindenhurst, NY11757
September 21, 2017, 3:00 p.m. - 5:00 p.m.
Walt Whitman Birthplace, 246 Old Walt Whitman Road, Huntington Station, NY11746
September 22, 2017, 10:00 a.m. - 12:30 p.m.
Media Room, H. Lee Dennison Building, 100 Veterans Memorial Highway, Hauppauge, NY 11788
Enter through the South Entrance.
Confused by all the cultural lingo? Check out our handy Glossary for Creatives!
Omnibus awards are dedicated to the recipient by a Suffolk County Legislative member.
We will post the list of award organizations here after November 6, 2017 at which time the Suffolk County Legislature confirms its 2018 Budget.
Crediting Suffolk County
Credit must be given to Suffolk County in any printed material, programs, press releases, etc for all funded projects. Please select the appropriate logo for your project.
1. The statement "Public funding provided by Suffolk County"; and
2. Logo, please save the .jpg logos below for your web.
3. Please email us for a high-res version.
Additional logos for your use:
Final Report Requirements
An organization must submit a final report to Suffolk County Office of Cultural Affairs/Film Commission within 60 days after the funded project is completed. Expenses, projects, and services performed are reviewed to ascertain an organization’s compliance with the contract terms. Please note that if a final report is not filed within the allotted time the organization may not be eligible for future funding.
The following are considered to be the Final Report.
· Invoices for expenses incurred and charged to the funded project.
- Cancelled Checks (copies) OR Bank Statement - proof that expenses were incurred as per agreement.
IMPORTANT: Please organize the cancelled checks and/or Bank Statements to align with the invoice/contract that it is to match.
- A Narrative that includes:
i. What difference did this grant make in your community or neighborhood and for the population you are serving? Please discuss evidence of effect (e.g., numbers served, demographic information, client satisfaction survey results, pre- and post-test results, community indicators, outcomes, etc.)
ii. Describe collaborations, if any, related to the work funded by this grant and how it impacted your efforts.
b. Project demographics. We will want to know your attendance count and the demographics of those attending.
c. The Final Report Form must be submitted in a paper format. Email or electronic submissions are not acceptable.
Congratulations if your organization has been awarded a grant by Suffolk County.
The first step is to complete the required Article VI, PROJECT SUMMARY and PROGRAM BUDGET EXPLANATION OF COSTS.
Please click on the title of the document for a writable pdf. Email completed document to: firstname.lastname@example.org and/or email@example.com.
Once your document has been recieved, we will let you know if it was approved. At which point it will go to the Contracts office and will be included in your contract.
Always call us or email us if you have any questions!